December 2003 Commissioners Minutes

December 1, 2003

Commissioners James S. Warnken, Judy A. Stang, B. J. McComb met in a regularly scheduled session. The commissioners conducted the following business:

• RC&D Meeting-For complete minutes contact the Mineral county Extension Office. Some of the reports and issues included Local issues in the Superior Ranger District.
• Jim Arney-Trestle Creek Golf Association: Jim was in to requesting Mineral County General Obligation Bond in support of the community project. The owner of the Trestle Creek golf course wants to donate the golf course to a golf association. There will be some liabilities with this gift. The Mullan Trail Bank would give the association a line of credit of $280,000 at a 4.5% rate. The bank is requiring that the association have Mineral County sign a general obligation bond in support of the project. The commissioners would like Jim to check with Mae Nan Ellingson to see what kind of documents need to be filed.
• Jerry Dockter- St. Regis fire department was in to find out the requirements for bidding. The commissioners gave Jerry a copy of the law. Jerry set up an appointment for Dec. 17^th, 2003 to open the bids during the commissioners session.

The commissioners adjourned.

December 2, 2003

Commissioners James S. Warnken, Judy A. Stang, and B. J. McComb, met in a regularly scheduled session. The commissioners conducted the following business:

• Bill Vigue, Road Foreman, and Shawn Heyer, road personal, were in to discuss the purchase of another truck and sander to replace the one that was wrecked. The commissioners decided that the best option is to buy a new truck, new sandbox, and to re-use the old plow and other parts from the wrecked truck. This will include purchasing the old wrecked truck back the insurance company.
• Andy Short, Environmental and Health Officer, and Debby Galloway, administrative assistant, of the office was in to discuss workload in the office. The commissioners asked Andy to check with Missoula County to see if he can come out on Monday once or twice a month. If it is okay with his new employer that will be the plan.
• The commissioners received a request to be on the Tax Appeal Board from Miriam Carames.
• County Boards: Mineral county Boards have not been updated for several years. To update the members and their expired terms the commissioners have appointed the following members to be appointed to the following boards and terms of office:
• Cut and paste the new stuff here!!!!!!!!

The commissioners adjourned.

December 10, 2003

Commissioners Judy A. Stang, James S. Warnken, and B. J. McComb met in a regularly scheduled session. The commissioners conducted the following business:

• Certified Regional Development Corporation: Present at the meeting are the following:
• Rosalie Cates Missoula
• Mike Kadas Missoula Mayor
• Jean Curtiss Missoula County Commissioner
• Gordon Hendricks Superior Mayor
• Kevin Chamberlain MSU Extension
• Sharon Patterson MSU Extension
• Pat Hayes MCCF
• George Gupton Old School

The group was in to discuss the regional planning efforts. Mineral County has formed a corporation with Sanders, Lake, and Mineral. Missoula and Ravalli have formed a separate corporation. There is a lot of interaction with Missoula and Mineral, so the Missoula delegation was in to make sure we keep up with information. Mineral County has chose to be in the other corporation because of the similarities in rural. The goal of Missoula would be to form a corporation with all seven counties who have Missoula as an economic hub.

• Mineral County Loan Committee: Present on the committee are Shawn Donavan, Billye Ann Bricker, James Warnken, B. J. McComb, Judy Stang, absent was Jim DeBree. Also present was loan committee application staff, Sharon Patterson and Kevin Chamberlain. The loan committee reviewed a loan request for a parts store. The loan committee denied the request and would need more information if to approve it.
• Debby Galloway: Issues in the Environmental Health and Planning Office, Deb was in to update the commissioners on issues in this office. Currently Deb is the only employee in the office because we are advertising for a new supervisor-planner/sanitarian. There are some issues that need to be answered by the end of the year. We will need a licensed person to finish the projects and inspections. Commissioner Stang will call the state offices on Monday to see if there is something we can work out with our contracts.
• Dan McCauley, Entranco engineering company and Bill Vigue, Road foreman concerning the CEDAR CREEK BRIDGE. Other engineering projects such as sewer districts, planning and growth policy. Dan will be back after the first of the year and we will have an inventory of what bridges and other projects we would like them to work on.
• The commissioners received an application from Bob Clyde for the tax appeal board.

The commissioners will be attending a public meeting in ST. Regis concerning the Hiawatha Trail System through the county. The commissioners will be hearing public imput on what the residents would like the trail to look like in Mineral County.

The commissioners adjourned.

December 17, 2003

Commissioners Judy A. Stang, James S. Warnken, and B. J. McComb met in a regularly scheduled session. The commissioners conducted the following business:

• RESOLUTION 12-17-03: the commissioners passed the resolution for the appropriation of grant monies received by mineral county from the Federal Government FFA for the Mineral county Airport. The amount is for $147,283.00

• St. Regis Rural Fire Department Truck Bids: Present at the meeting is Jerry Dockter, St. Regis Fire Chief, Bill Kelley, General Fire Company and Mike Burns, Superior Rural Fire District. The following bids were received:
1. Marion Body Works (e-mail bid) complete: $188,465.00
2. Ferrara Fire Apparatus (e-mail bid) complete: $165,331.00
3. Missoula Freightliner, chasse only: $96,535.88
4. Precisision Equipment Manufacturing: complete: $167,868.12
5. General Fire Company: complete: $171,063.00
6. Elite Power Products: complete: $167,900.00

Jerry Docktor will go over the bids and compare them to see that they all have bid on the actual specs that the Fire Department was looking for. We should get an answer from Jerry within a week.

• Title III Project Comments: the commissioners heard public comments on a Title III Project that would aguire a mapping printer for our surveys. The commissioners had no written comment, or but has public comment from Dennis Hildebrandt and Mike Burns. Their concerns had to do with the project with is a machine that copies plats and subdivisions being eligible for Title III. The commissioners explained for fuel mitigation this is the only way to identify most of the property boundaries of private individuals in the county. The commissioners approved the project for a total cost of ___________.
• MINERAL COUNTY INDIGENT PROGRAM: The commissioners discussed the IAP Reimbursable Costs. The commissioners voted unanimously to only re-imburse the costs that we can get re-imbersed for. The fund we have was created to help folks who are applying for SSI benefits. If the county funded other costs we would loose are funds.
• MINERAL COUNTY ROAD DEPARTMENT SNOWPLOWING ISSUES: Present was Shawn Heyer, Jason McLees, Wayne Boyce, Bill Vigue. The commissioners and the road crew went over the policies that the crew uses when to plow snow. The commissioners reminded the road crew that sometimes we can’t always get to all places and it would be better to slow down and catch areas on the next day. The commissioners would like the road crew to put snow wheel system on the new plow.
• TRESTLE CREEK GOLF COURSE: Jim Arney, Trestle Creek Golf Course, Shaun Donavan, Mineral County Attorney, and phone conference with Mae Nan Ellingson, Bond Specialist for Dorsey and Whitney. The group went over different liabilities of the gift of the
• ASARCO LAW SUIT UPDATE: Shawn Donavan, Mineral county Attorney. We may need to supply answers of a historical update have how we had proof of different ways that the remains up at the Asarco were brought up. We need to prove that our claims are substantial. Shawn will talk to Wayne Marchwick the previous planner.
• The commissioners decided to interview two applicants for the Sanatarian/planner position. They will do the interviews on December 30^th at 10 and 11 am.
• Debby Galloway, Planning board. The commissioners will have Debby write a letter to the commissioners on the findings of the proposed 1 lot subdivision that the planning board reviewed on Monday.
• The commissioner appointed Bob Clyde to the Mineral County Tax Appeal board.
• The commissioners agreed to close the courthouse office building at Noon on Christmas Eve and at 2 pm on New Year’s eve. We will need posting to all the offices.

The commissioners adjourned.

December 24, 2003

Commissioners James S. Warnken, B. J. McComb, and Judy A. Stang met in a regularly scheduled session. The commissioners conducted the following business:

• Bill Vigue, Truck bid Frame: bill explained to the commissioners that the snowplow frame that Precision quoted to fit on the new truck we ordered would not fit. We were going to try and use the old frame. We will need to make a whole new frame. The cost will be $12,345; Precision will need 50% of the money up front. The commissioners approved the request.
• Trestle Creek golf Association: Present at the meeting Pat Hayes, MCCF, Dick Stang, Mike Jacguot, Jim Arney, all members of the board of Directors of the Trestle Creek golf Association. The commissioners, the golf association, and the mineral county community foundation signed a memorandum of understanding for the future of Trestle Creek golf course. On December 31, 2003, Grant Lincoln and Trestle Creek Properties are donating the golf course to a Trestle Creek Golf Association. They will operate under the 501 C3 of the Mineral County community Foundation until they create their own non- – profit. There are some liabilities that go with the golf course. The county has agreed to have an interest for the purpose of the Association to be able to expand and promote economic opportunities in the area. We can use our power and authority to issue tax exempt financing to achieve the lowest interest rate possible for the refinancing and growth of the golf course. This is will be consistent with the best interests of the county. The commissioners passes RESOLUTION 12-24-03 RELATING TO FINANCING OF CETAIN PROPOSED PROJECTS, ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. The commissioners signed a certificate as to resolution and adopting vote. The vote for the resolution was unanimous with commissioner Warnken, Stang, and McComb voting.

The commissioners adjourned.

December 30, 2003

Commissioners James S. Warnken, Judy S. Stang, and B. J. McComb met in a special session. The purpose of the session was to interview Sanatarian/Planner Applicants. The commissioners also conducted general business for informational purposes.

· SANATARIAN/PLANNER INTERVIEWS: Also present for interviewing the applicants are Shawn Donavan, mineral County Attorney, Peggy Stevens, Mineral County Health Nurse Director, also present was Deb. Galloway, Environmental health Administrative Assistant. The interviewing team interviewed two applicants; Tim Read and Jeremy Dvorak. The team decided to make an offer to Tim Read to see if he would take the position.

· DROUGHT REQUEST: The commissioners signed a letter asking the Governors Office to recognize Mineral County as a county which qualifies as a county with drought conditions. The request was made to the commissioners from the county farm bureau members.

· PLANNING/SANITATION ISSUES: Deb Galloway, Mineral County Environmental Health and Planning Administrative Assistant was in to update the commissioners on issues in this office. At present we do not have a Planner/Sanitarian to review subdivision and certificate of survey plats. The commissioner had Dan Miles, Sanders County Planner, review some of the plats for an opinion. Three of the reviewed plats. Adams Minor Subdivions, in which Dan felt needed a shared well agreement, but he would not sign. The commissioners will review the file to see if in their opinion was correctly followed and will find out who can sign it if it is complete. Green Acres Minor subdivision, the commissioners are not sure if it needs to go back to the state for the questions it needed done on it. Amended Plat of Lot 1, which is in the city of Superior and Dan Miles felt it should be done as a subdivision, will have to be questioned to the city to see what their process is.

The commissioners adjourned.

December 31, 2003

Commissioners James S. Warnken, Judy S. Stang, and B. J. McComb met in a regularly scheduled session. the commissioners conducted the following business:

• PLANNING BOARD APPOINTMENT: The commissioners appointed Tom Yost to the Mineral County Planning Board, he will have to renew his term on July 04. The is filling the unfinished term of Roy Foote.
• Title III Project: Alberton Watershed: George Reagan, Glen Keopke, tom Yost, and John Murray were present. George brought in a project to protect the town of Alberton water shed from catastrophic wildfire be a fuels reduction project. The commissioners will put the project in the paper for the 45 day comment period.
• WEB PAGE: JOHN MURRAY/LIZ GUPTON: John and Liz were in to present to the commissioners a proposal to form a committee to study the GIS needs of the county. The commissioners agreed it was a good idea. Liz also gave an update of the MCCF Board and what there goals are to the community. Also present was Glenn Keopke.
• SEARCH AND RESCUE TITLE III REQUEST: Mike Byrnes, Vice President, and Michele Byrnes, President, and Russ Miller, Mineral Independent. The search and rescue was wondering if we were going to approve the $30,000 a year request for title III funds they had proposed over a year ago. The commissioners would like to see a proposal that had more specific detail on their project they were proposing. The commissioners asked them to redo their proposal with better documentation of what exactly the money will be spent on.
• TRESTLE CREEK GOLF COURSE ASSOCIATION: Jack Owens, Stuart Title, Jim Arney, Dick Stang, Mike Jacquot, all from the board of directors of the golf course association, and Kevin Chamberlain, MCCF. The board was in go over some of the changes that were first proposed for the gift of the Trestle Creek Golf Course. It is important that the changes of deed be recorded today.
• LOIS SHERD-DEPARTMENT OF REVENUE: Was in to have the following changes to personal property. It is an addition to the tax monies and value.

1. STAR RENTALS HEAVY EQUIPMENT $839.12

2. DEVON HILL MOBILE $21.81

3. STAR RENTAL HEAVY EQUIPMENT $448.68

· Jerry Docktor, St. Regis Rural Fire Department, requested that the commissioners accept the bid from Elite Fire Equipment for $167,000 for the purchase of a new fire truck. the commissioners agreed to go with the recomendation of the St. Regis Fire Department.

The commissioners adjourned. See you next year!