April 2004 Commissioners Minutes

April 5, 2004

Commissioners James S. Warnken, B. J. McComb, and Judy A. Stang met in a regularly scheduled session. The commissioners conducted the following business:

• RC&D met in the commissioners meeting room. The agenda items were reports from the Local District Forest Service Office, Report from the commissioners on the National Forest Counties & Schools Coalition conference in Reno, Resource guide for the county update, fuel reduction moneys not getting used. For complete minutes contact the County Extension Office.

• EMPLOYEE EVALUATION: Present Anita Parkin, Mineral County Sheriff. Anita was in with an issue with her employee Barbara Rennick. Anita does not feel her employee is learning her job and feels she needs to terminate her position. The commissioners would like Anita to fill out a 6-month evaluation.

The commissioners adjourned.

April 6, 2004

Commissioners James S. Warnken, B. J. McComb, and Judy A. Stang met in a regularly scheduled session. The commissioners conducted the following business:

• EMPLOYEE EVALUATION: the commissioners received a 3-month and a 6-month evaluation from Anita Parkin for Barbara Rennick. Barb works as a dispatcher, Anita felt she was not catching on to her job and felt she should be terminated. The commissioners filed the evaluation, but have concerns because the employee did not sign it. The commissioners asked Anita to keep written documentation of the conversations she has with Barbara Rennick. The final paycheck will be issued today.

• RIVERBEND PARK: Mary Ippisch was in to ask the commissioners if the county had any interest in selling the eleven-acre park at the Riverbend Subdivision. The commissioners felt they needed to keep the land for future uses needed in Mineral County, but might be willing to do a lease. The commissioners will check with the county attorney on the process.

• LOGE TRAIL REQUEST: Sharon Patterson was in to ask the commissioners if Mineral County could haul some of the gravel needed for the parking lot that the USFS will be constructing at the old site where the houses used to be at the LOGE TRAIL in St. Regis. It would be from the Mayo Gulch Gravel Pit. The commissioners need to know more information on the timeline we would have to use our personnal and equipment. Sharon will have Carole Johnson call Jim Warnken and be more specific of the project. The commissioners don’t have a problem with assisting; we need to know the amount of time because we may be doing other projects.

• LOGE TRAIL: Carole Johnson, USFS and Bill Vigue, Road Department came in a discussed the Loge Trail Request for help from the county in hauling gravel. The commissioners agreed to donate one day of employee time and use of gravel trucks. Bill will meet with the USFS and will look at the job and make a plan with them.

The commissioners adjourned.

April 14, 2004

Commissioners Judy A. Stang, James S. Warnken, and B. J. McComb met in a regularly scheduled session. The commissioners conducted the following business:

• Anthony Fransecconi, Department of Revenue was in with the following reductions in assessed value and a refund. The following are all small lots in the Keystone Area, which used to be an old townsite years ago. They were compared to a city lot in town. There is no way to get a septic and water on these lots. There is no power in the area, so the Department of Revenue has reduced the value. Reason for change is error in VBR for 2003.

1. Lynch Thomas Matthew change in tax roll from $210.26 to $100.12 104000 (assessment code)
2. Warnken Inc change in tax roll from $57.92 to $27.09 125800 “
3. Lynch Thomas Matthew change in tax roll from $171.28 to $56.32 104001 “
4. French Virginia Lee change in tax roll from $184.98 to $72.89 115802 “
5. French Virginia Lee change in tax roll from $171.76 to $56.73 115801 “
6. French Virginia Lee change in tax roll from $$87.44 to $69.82 115800 “

The following is a reduction to a Mobile Home in which the owner appealed within 30 days of assessment and will be granted a $20.57 refund. The assessment code is 332700 and the owner who was approved the reduction is Edwards H Construction Inc Retirement.

• TIM READ, MINERAL COUNTY ENVIRONMENTAL HEALTH AND PLANNING, office was in with a plat for the commissioners to sign and also an update on the 911 information he received from a meeting in Helena with Becky Berger, the State 911 Director.
• The commissioners signed the final plat for the TROUT CREEK INDUSTRIAL PARK MINOR SUBDIVISION-PHASE II

• GEORGE GUPTON-DES CORDINATOR FOR MINERAL COUNTY: George met with the commissioners to update them on the grant application for the ODP Homeland security. The LEPC had met and agreed on the grant particulars and made sure that they met the requirements of the program. These items must be controlled by law enforcement. Some of the items included radios for patrol cars, a portable receiver unit, and generators with a light kit, medical supplies, and some training exercises.
• The commissioners passed the following resolution concerning a BRIDGE CAPITAL IMPROVEMENT PLAN:

RESOLUTION # ___04-14-04A_________

A RESOLUTION OF THE MINERAL COUNTY COMMISSION

TO ADOPT THE MINERAL COUNTY

2004 BRIDGE CAPITAL IMPROVEMENT PLAN

Whereas, Mineral County is seeking to adopt the 2004 Bridge Capital Improvement Plan for the appraisal and planning of the County Bridges.

Whereas, the Mineral County Commission hereby accepts and adopts the Mineral County 2004 Bridge Capital Improvement Plan.

IT IS HEREBY RESOLVED BY THE MINERAL COUNTY COMMISSION, that the Mineral County 2004 Bridge Capital Improvement Plan are Adopted.

Passed and Approved this _14^TH day of __APRIL__, 2004

Mineral County, Montana

_____________________________________

Commissioner Judy A. Stang

_____________________________________

Commissioner James S. Warnken

_____________________________________

Commissioner B. J. McComb

_____________________________________

Attest: Clerk & Recorder

• The commissioners passed the following resolution that allows Mineral County to be the leading agency to apply for a CDBG grant for a facility plan for the Saltese Water and Sewer District. The county will commit to allocate $5000 from the Economic Development Revolving Loan Program as a grant. Out of the $15,000 needed Saltese Sewer District will apply for an $8000 loan from intercap, $2000 in – in-kind service and $5000 from Economic Development.

RESOLUTION NO. _04-14-04____

WHEREAS, Mineral County elects to complete a grant application to the Community Development Block Grant (CDBG) program for completion of an Income Survey and a Preliminary Engineering Report (PER) for Sanitary sewer Improvements for the Mineral County Saltese Water & Sewer District;

WHEREAS, the Preliminary Engineering Report budget is estimated at $27,000 and the Income Survey Budget is estimated at $3000;

WHEREAS, on April _14^th ____, 2004, the Mineral County Commission authorized submittal for a Community Development Block Grant (CDBG) program Technical Assistance Grant application in the amount of $15,000;

WHEREAS, the County’s match requirement is 50% of the cost of completing the Preliminary Engineering Report and the Income Survey;

WHEREAS, County’s may appropriate federal or state money received during the fiscal year by formal resolution,

NOW THEREFORE, BE IT RESOLVED that the Mineral County Commission hereby appropriates the sum of $13,000 in direct costs and $2,000 in kind services and directs the Mineral County Clerk to allocate said amount to the following program / objective:

EXPENDITURE CODE ADMINISTRATIVE COSTS ACTIVITY COSTS

Mineral County Sewer District

Saltese, Montana

Sanitary Sewer System

Preliminary Engineering Report $0.00 $27,000.00

Income Survey $0.00 $ 3,000.00

TOTALS $0.00 $30,000.00

BE IT FURTHER RESOLVED that the above appropriation shall become effective on ____July 1^st, __, 2004.

Mineral County, Montana

_____________________________________

Commissioner Judy A. Stang

_____________________________________

Commissioner James S. Warnken

_____________________________________

Commissioner B. J. McComb

_____________________________________

Attest: Clerk & Recorder

• GIS MAPPING DATA: Present Matt Pearce, MAPS Company, Tim Read, MCEH&P, Anita Parkin and Hugh Hopwood, Mineral County Sheriff Department. Matt Pearce was in to go over questions from the group. The commissioners felt comfortable with contracting with Matt, but will need to have Tim research some of the questions and numbers and will keep in touch with MAPS. The commissioners will do GIS Mapping in phases and will check on the possibility of buying our own plotter and computer to store the information and make maps.

The commissioners adjourned.

April 15, 2004

Commissioners Judy A. Stang, James S. Warnken, and B. J. McComb met in a special session. The purpose of the special session was to open bids for the reconstruction of the Mineral County Airport. Present at the meeting are; Mitch Stelling Stelling Engineers

Bob LaFontaine DEBCO Construction

Don R. Warnken MIH Construction

Ken Verley Western Reclamation

Ernest Hunter Western Reclamation

Sally Miller Green Mountain construction

Helen Blake

Trent Irick Riverside Contracting

Doug Dahlberg JTL Group

Bill Mancini Mineral county Airport Board

The county received three bids, Mitch read all the bids and verified all the required material and were in order. The bids will have to be reviewed by Mitch and our attorney before awarding the bids. Mitch will send a recommendation to the commissioners after reviewing for accuracy. The bids were as follows:

Riverside Contracting $1,666,375.50

DEBCO Construction $2,150,018.00

JTL Group, Inc. $1,889,161.50

The apparent low bid is from Riverside Construction, but needs to be reviewed by Stelling Engineers.

The commissioners adjourned.

April 21, 2004

Commissioners James S. Warnken, Judy A. Stang, and B. J. McComb met in a regularly scheduled session. The commissioners conducted the following business:

· GREEN ACRES MINOR SUBDIVISION: Present Keri Noonan-Whilhite, the commissioners signed the final plat of Green Acres Minor Subdivision, Keri is going to give a subdivision guaranty on Parcel B COS 311, SEC 24, T18N, R28W, Mineral County, It will be released when all improvements and sewer fees are paid. The commissioners will sign the plat, but it cannot be filed until Tim Read reviews material and signs it.

· TSEP HEARING, FOR BRIDGE IMPROVEMENTS: Present at the hearing Oliver Sinclair, Dan McCauley, ENTRANCO, Bill Vigue, Mineral County Road Foreman, Anita Parkin, Mineral County Sheriff, and Don Felstet, Garbage Hauler and Contractor from Mineral County. Dan McCauley went over the options of a couple of bridge designs. Public comments are favorable for the bridge. One comment favored the concrete structure over the steel bridge. The Mineral county Sheriff’s Department favored the bridge from a public safety standpoint, as of now you cannot get a fire truck or ambulance over the structure because of weight limits. The commissioners recommended Option (1a), which is for a pre-cast, pre-stressed concrete tri-deck beams.

· RESOLUTION 04-21-04A - To authorize submission of TSEP application for improvements to a county area bridge. (Cedar Creek Bridge)

· RESOLUTION 04-21-04B - This resolution is to adopt and accept the Mineral County Road Capital Improvements Plan.

· RESOLUTION 04-21-04C – This resolution is to vary from the Mineral County Bridge Standard RESOLUTION #03-17-04B, which enables us to vary on the usable width of the bridge to 14 feet versus the county standard of 24 feet.

· MINERAL COUNTY CDBG LOAN COMMITTEE: Present at the meeting are Billye Ann Bricker, Shaun Donovan, James Warnken, B. J. McComb, and Judy Stang. Absent was Jim Debree. Also present is Sharon Patterson, Loan administrative assistant. Sharon brought a proposal from a client who is struggling on her payments. Sharon’s proposal is to lower the interest rate to make the payments less. The loan committee would like to research what kind of precedence it would cause with our other loans. The loan committee feels more comfortable having applicant make just interest payments for a few months. Sharon will talk to the applicant to see if this will work.

· HISTORICAL SOCIETY-MUSEUM: Present Chuck Mead, Chuck met with the commissioners because his budgeted amount is not enough to cover the increased costs to printing the Museum’s book about Mineral County. The commissioners realized that his budget couldn’t be overspent, but told him to go ahead, the amount left in his budget is $5200 and the printer’s bill will be $7800. Hopefully the Printer will with hold some of the payment until the next budget year.

· RESOURCE USE GUIDE PUBLIC MEETING: Present at the meeting are:

o Peggy Podolak

o Alan Amborn

o Lawrence D. Price

o James M. Schultz

o Dennis Hildebrand

o Ken Verley

o Jim DeBree

o Margaret Prince

o Doyle Prince

o Roger Hearst

o Sharon Patterson

o Mike Byrnes

o John Murray

o Dave Brink

The commissioners listened to comments pertaining to the document. There were many positive comments on the needs for such a plan. The commissioners adopted the MINERAL COUNTY RESOURCE PLAN.

· RESOLUTION 04-21-04D: The commissioners adopted the following Resolution recommended by the Advisory Board the commissioners appointed to determine public land issues of USFS lands within the boundaries of Mineral County. This resolution looks at all aspects of the use on Public Lands within Mineral County. The purpose of the resolution also calls to notify all state and federal agencies of our request.

Many times when counties pass resolution such as 04-21-04D, the perception is that there are problems with the federal land management agencies. For the record in Mineral County this is not the case. In fact the opposite is true. However, as a result of feedback from citizens active in the process, it became apparent that Mineral County needed to formalize the coordination process and has developed its own resource plan.

· GEORGE GUPTON ADMINISTRATION WAGE: Present George Gupton. The commissioners approved paying George $15.00 per hour for the purpose of planning and grant administrative costs. This wage is re-imbursed from administration fees of grants pertaining to DES services.

The commissioners adjourned.

April 30, 2004

Commissioners James S. Warnken, B. J. McComb, and Judy A. Stang met in a regularly scheduled session. The commissioner conducted the following business:

· CO-OPERATING AGENCY ISSUE: Dennis Hildebrand, Alan Amborn, Dave Brink, & Denley Loge were in to sign letters to send to the proper agencies for a recommendation of co-operating status.

· Tim Read and Hugh Hopwood- 911-ordinance for special events-prelim on planning

Board for 2 sub-issue of office employee in planning

Insurance issue for Kathleen Brown

Claims and payroll for the month of April 2004.

Payroll Claims

$179,140.14 $136,545.23

A complete listing of claims and payroll can be seen in the Clerk and Recorders Office.

The Commissioners adjourned.

Mineral County Commissioners

Judy A. Stang, Chairperson

James S. Warnken, Member

B.J. McComb, Member

Attest:

Katherine Jasper, Clerk and Recorder