May 2004 Commissioners Minutes

May 3^rd, 2004

Commissioners Judy A. Stang, James S. Warnken, and B. J. McComb spent the day attending their District Meeting in Polson.

May 4, 2004

Commissioners Judy A. Stang, James S. Warnken, and B. J. McComb met in a regularly scheduled session. The commissioners conducted the following business:

• CDBG HEARING: Present Sharon Patterson. The purpose of this hearing is to inform the public of the Community Development Block Grant Program (CDBG) and its process.
• AIRPORT BID REWARD: The commissioners approved the recommended bid award for the re-construction project at the Mineral County Airport, the bid is as follows: $1,667,023.50. CHANGE BY ENGINEER-ADDITIVE #1 INELIGIBLE $49,314.25 AND CHANGE ORDER WITH AGREEMENT $22,888.36 = NET PROJECT AWARD IS $1,644,135.14.
• LOIS SHERD-DOR- the commissioners approved a change to Pauline Perkins property tax assessment on her Mobile home. The Department of Revenue had lost her application for tax reduction and she had filed it on time.
• ADMENDMENT TO BAILEY BRIDGE CONTRACT: The commissioners approved an amendment to the application to TSEP grant. The amendment increases the original request by $2000. This will help pay for the bridge replacement being done at Cedar Creek.
• TWIN CREEK ROAD NEAR BOB JEHS PROPERTY- FENCE- CULVERT – WE WILL DO SOME OF THE EASY LESS EXPENSIVE THINGS TO HELP WITH THE PROBLEM. The commissioners approved for Bill Vigue to try and resolve the problem near this property by helping with fixing the fence and directing the water coming from the culvert with bails.

May 6^th, 2004

Commissioners James S. Warnken, Judy A. Stang, and B. J. McComb met in a special session. The purpose of the session was to attend a Mineral County Health Board Meeting. The agenda items of the meeting are as follows:

1. Adoption Of Resolution for quarantine and isolation measures

2. Adoption of Subsurface Wastewater Treatment standards for Mineral County.

3. Discussion of standards for licensed sewage treatment system installers

4. Discussion for fees for sanitation in subdivision reviews.

For complete minutes contact the Mineral County Environmental Office.

May 10, 2004

Commissioners James S. Warnken, Judy A. Stang, and B. J. McComb met in a special session. The purpose of the session is to canvass the Mineral County Hospital District Board Member Election. Present at the meeting was Kathy Jasper, Mineral County Clerk & Recorder. The results are as follows:

TWO YEAR TERM THREE YEAR TERM

Madelyn Faller 282 Mary Jo Berry 389

Roger Hearst 529 K. Maureen (Muffy) Bullock 471

Carole Johnson 516 Daniel L. Magone 568

Phyllis E. White 331 Sylvia B. Reinicke 224

May 12, 2004

Commissioners Judy A. Stang, James S. Warnken, and B. J. McComb met in a regularly scheduled session. The commissioners conducted the following business:

• USFS ISSUES: Kelly McQuiston from US Representative Denny Reberg’s Office was here to hear concerns from local citizens on issues pertaining to the Forest Service Lands in our county. Present at the meeting are the following: Peggy S. Podolak John Anderson

Kevin Chamberlain G. Newton Haleblian

Paul Coleman Ron Olfert

Roger Hearst Jo Belles

David Brink Dennis Hildebrand

Jim Schultz Alan Amborn

Jim DeBree Roger Lund

Larry Price Elizabeth Neville

Peggy Prince Glen Neville

Fred Hodgeboom

The discussion of issues presented to Kelly was 1.) Co-operating status 2.) Fire season 3.) Multiple use of the forest, 4) Forest Plan Revision. These were the topics that were brought up. Most folks would like to see better flexible ways to manage the forest. Also the concerns of the local government and how these decisions affect the citizens of these counties need to be addressed better.

• RSID AT OLD MILL PENNISULA ROAD: Billye Ann Bricker, Mineral County Treasurer, was in to inquire if a person could pay off their payments on their RSID. It may be easier to have it run with the land, since it is assumed on a tax bill. The commissioners need to see the original RESOLUTION to see if there is any language in it. Or to check with the MCA codes to see what the language would say.
• DENNING, DOWNING, & ASSOCIATES AGREEMENT: the commissioners signed and approved a letter that agrees to have DD & A assists the clerk and recorder’s office in compiling the financial statements for the fiscal year ending June 30, 2004, June 30 2005, and June 30, 2006 in accordance with the new reporting model financial statements required by GASB #34. For complete details see letter dated May 5^th, 2004. Katherine Jasper, Mineral County Clerk and Recorder will be the designated person responsible for the procedures. The cost will be $3000 per year plus expenses.
• HAZARDSOUS FUEL TREATMENT ON PRIVATE LANDS: the commissioners signed an agreement with the Conservation District to have full responsibility of the funds allocated for fuel mitigation on private lands. These funds will complement the funds for fuel mitigation to be administered by the RC&D. The county had previously allocated $11,000 of moneys left in title III that had not been spent to help get the program started again. Roger Hearst, Mineral County Fire Warden, is the administrator of our local program.
• FOOD STAMP NUTRITION PROGRAM: The commissioners signed an agreement with MSU Extension and the Montana Department of Public Health to support the food stamp nutrition program. The county provides part of the extension staff, space, and office supplies. Federal funding provides FSNE salary, benefits, training, educational materials and travel costs.
• PRELIMINARY REVIEW OF ROAD BUDGET: Present Bill Vigue, Mineral County Road Foremen. Bill gave a complete report of budget items and had them broke down for our review. We will make decisions on his budget items at a later time.
• PUBLIC HEARING FOR PRELIMINARY PLAT APPROVAL OF JOHNSTON MINOR AND ST. CLAIR ADDITION: Present Tim Read, Mineral County Planner and Sanitarian. The commissioners granted preliminary approval to both of these subdivisions. There was no public comment.
• GARY HABAZOL-EBMS COUNTY HEALTH INSURANCE BENEFITS: Present Gary Habazol. Gary was here with are new insurance rates to keep our present policy for the next fiscal year. Our increase will be 10%, the trust as a whole will have an average increase of 12%. The commissioners signed the proposal, which would be $469.02 per employee. The commissioners would like to be able to adjust the proposal if our budget did not allow for it. Gary said it would be okay.

The commissioners adjourned.

May 17^th, 2004

James S. Warnken, B. J. McComb, and Judy A. Stang met in a special session. The purpose of the session was to attend the Pre-Construction Conference between the Stelling Engineers and Riverside Construction who will be doing the reconstruction project at the Mineral County Airport.

• The commissioners also signed the final plat for the Johnston Minor Subdivision. Present was Tim Read.

The commissioners adjourned.

May 19, 2004

James S. Warnken, B. J. McComb, and Judy A. Stang met in a regularly scheduled session. The commissioners conducted the following business:

• CDBG PUBLIC HEARING: The commissioners conducted a public hearing for the purpose of hearing a proposal for a CDBG Project and Loan in Mineral County. The Big Sky Machine Company is being purchase by Mark and Amy O’Day. The proposal is for a CDBG loan for around $260,000 to be paid back to the county’s revolving loan fund at a 5% interest rate. The proposal is for the buyers to purchase the existing business and its contracts, personal property, and to keep the current employees working. Kevin Chamberlain, Mineral County Extension, gave a brief overview of the project. Public comment was very favorable, mostly because it is for the purchase of an existing business with an already established financial viability. Commissioner McComb made a motion to adopt a resolution to accept the project. Commissioner Warnken seconded. McComb and Warnken voted in favor, Commissioner Stang Abstained. Present at the meeting are the following;

Eric Hanson Mt DOC

Mark O’Day St. Regis, Owner

Kevin Chamberlain Extension

Ed Hollenback Mullan Bank

Bob Clark Mullan

The commissioners passed the following Resolution.

Resolution to Authorize CDBG Application

Mineral County Resolution # 05-19-04

WHEREAS, Mineral County is applying to the Montana Department of Commerce for a Community Development Block Grant to establish Big Sky Machining;

WHEREAS, Mineral County Commissioners has the legal jurisdiction and authority to make a loan to Big Sky Machining;

WHEREAS; the County of Mineral agrees to conform with the regulations, statutes, terms and conditions described in the CDBG Certifications of Application, and

WHEREAS; B. J. McComb, or James Warnken, Members of the Mineral County Commissioners is authorized to submit this application to the Montana Department of Commerce, on behalf of the County of Mineral, to act on behalf of the County of Mineral and to provide such additional information as may be required.

PASSED AND ADOPTED this 19^th day of May 2004.

Signed: __________________________________

James S. Warnken,

Member, Mineral County Board of Commissioners

Signed: ___________________________________

B. J. McComb

Member, Mineral County Board of Commissioners

Attest: _____________________________________

Katherine Jasper, Mineral County Clerk and Recorder

• TROY TARON-PLANNER/SANATARIAN- Mr. Taron was in to question the process he was given to do a lot line adjustment on a piece of property he is trying to purchase up Deep Creek. He feels that some of the requirements are more than what is required. He also feels the Planning Office has not responded in a timely matter to his request, and that the Recording Office would not explain where public records are and referred him to go hire a Title Company to find the information. The commissioners will talk with Tim Read of the Planning Office to see if we can get the situation resolved.
• VIRUS PROTECTION XP COMPUTERS: Nancy Coles and Kathy Jasper were in to request that we have Black Mountain from Helena in and check all computers on the network for the anti-virus, clean them up, and advise us on what we need to do. The commissioners agreed and it will come out of the Data Processing budget.
• LOAN COMMITTEE: Present at the loan committee is Shaun Donovan, Billye Ann Bricker, B. J. McComb, and Judy A. Stang, absent Jim DeBree. Also present is staff Sharon Patterson, Kevin Chamberlain. Also applicant for the request was present to answer any questions to the request. Past performance of this applicant has been very favorable and we do not mind having the applicant pay on interest, defer principle payments, and pay later when things have been re-analyzed.

The commissioners adjourned.

May 28, 2004

Commissioners Judy A. Stang, James S. Warnken, and B. J. McComb met in a regularly scheduled session. The commissioners conducted the following business:

• RESOLUTION 05-28-04: The commissioners passed the following resolution for grant moneys received from the Department of Military Affairs for DES Coordinator. The amount $794.56 and will go into $1000.
• Claims and Payroll for the month of May were approved as follows:
• The commissioners approved the following claims and payroll for the month of May.

Claims $75,446.92 Payroll $123,288.73

A Complete list of claims and payroll can be seen in the Clerk and Recorders Office.

• The commissioners signed an intergovernmental agreement for the transfer of monies to the State. The money is for the Mineral County Hospital nursing home.
• The commissioners met with Mitch Stelling on a Conference call. The call was in regard to the added costs to have the lighting done at the airport. The commissioners need to decide where to come up with extra monies. We are looking to getting money from the sale of Timber and also a potential of money from the sale of the extra land. This could take a while to be able to replace the money from the sale of Land. We will have to deduct the money the federal part and the rest can be profit for airport expenses.
• Brenda Reynolds was hired as the assistance to the Planner-Sanitarian. Her agreed starting wage will be $8.50 for six months, and will be re-evaluated at that time. Her first day of employment was May 26, 2004.

The commissioners adjourned.

Mineral County Commissioners

Judy A. Stang, Chairperson

James S. Warnken, Member

B.J. McComb, Member

ATTEST:

Katherine Jasper, Clerk & Recorder